🧪Beta: The ClearEvent Badge Maker is currently in Beta and may change as we continue to improve the experience. Some features may be limited, adjusted, or updated based on customer feedback.
Need help or have feedback? Contact us at support@clearevent.com.
When To Use This
Use this article when you want attendees, exhibitors, or sponsors to share contact details from a badge by scanning a QR code — for example at networking events, trade shows, or conferences where lead capture matters.
A vCard QR code is the digital version of a business card. When scanned on a modern smartphone, the phone can display the contact details and offer to save them to the device’s contact list.
Before You Begin
Open your badge design in the ClearEvent Badge Maker at badge.clearevent.com.
Import a CSV file with attendee data if you want each badge to include personalized contact details. See Badge Maker: Import Attendee Data From A CSV File.
📝NOTES: You can add and configure a vCard QR code before importing attendee data. The QR code will not show real contact details until you turn on Preview with imported data.
Steps to add a vCard QR Code
Go to badge.clearevent.com and open the ClearEvent Badge Maker.
Open an existing badge design or start from a template.
In the left Tools panel, click QR Code to add a QR code to your badge.
Select the QR Code on the canvas.
In the right Properties panel, find Payload Mode.
Click vCard Contact (instead of Text / Token).
Map attendee fields from your imported CSV file to the vCard properties:
Given Name — for example
{FirstName}Family Name — for example
{LastName}Full Name — for example
{FirstName} {LastName}Organization — for example
{Company}Title — for example
{JobTitle}Phone — for example
{Phone}Email — for example
{Email}Website — for example a fixed URL or a CSV column token
To insert a field token, type
"{"in a mapping field and choose a field from the picker, or drag a field from the Fields panel into the mapping field.Resize and position the QR code on your badge. QR codes stay square, so width and height change together.
Turn on Preview in the top toolbar.
Use the record navigation controls to review how the QR code looks for different attendees.
Scan the QR code on screen with your phone’s camera to confirm the contact details resolve correctly.
When you are ready to print, click Print Badges and generate your PDF. See Badge Maker: Preview And Print Badges.
📝NOTES:
vCard QR codes use the vCard 3.0 format. Any mapping field left blank, or resolved to an empty value for an attendee, is omitted from that person’s QR code.
vCard field mappings cannot be edited while Preview is on. Turn Preview off to change mappings, then turn it back on to test again.
TIPS:
Include the contact fields your attendees are most likely to share — name, company, title, phone, and email. A website URL is optional but useful for exhibitors or sponsors.
If your QR code looks dense or is hard to scan, try increasing its size on the badge or raising Error Correction in the QR code properties (for example from M - Medium to Q - Quartile or H - High).
For networking and lead capture use cases, see also How to capture leads at your event.
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Happy planning!