The Self-Check-In feature allows Event Organizers to let event registrants check themselves in for Schedule Line Items (e.g. sessions or activities) using a camera-equipped, web-connected device such as a tablet or mobile phone.
How to setup a Self-Check-In Device
Step 1: Add a Device Setting Profile
Each self-check-in device used by attendees to check-in must be configured to use a Device Settings Profile. The Device Settings Profile is used to configure the behavior of a specific self-check-in device.
In the Event Manager App > Schedules section > Settings tab, click the Add Profile button to create a new Device Setting Profile.
šNOTE: Self-Check-In can only be enabled for Schedule Line Items after a at least one Device Setting Profile has been created.
Device Setting Profile Fields:
Setting | Description |
Name | Provide a name for the device profile (e.g. āEntrance Breakout Sessionsā, āRegistration Tabletā). |
Description | (Optional) Add a short description to help identify the device or its purpose. |
Check-In Message | (Optional) A custom message shown to attendees on the check-in screen to provide helpful check-in instructions. |
Device PIN | A 4-digit PIN required to access admin functions on this device. |
Valid Until | (Optional) Specify a date after which this profile will no longer be active for use. |
Location | (Optional) The location or area where this device will be stationed (e.g. āGate 1ā, āLobby Entranceā). |
Check-In Window | Define when check-in is allowed relative to the check-in event start time. Leave blank to allow check-in at any time. |
Manual Check-In | Allow manual entry of confirmation codes (in addition to QR code scanning). |
Beep on Scan | Play a short beep when a QR code is successfully scanned. |
Timeouts (sec) | Define how long the device waits before timing out operations (in seconds). Default timeouts can be adjusted based on preference. |
Once complete, click OK to save the profile.
Step 2: Assign a Device Setting Profile to a Schedule Line Item
Go to Event Manager App > Schedules section > Schedules tab.
Select a schedule and click the Edit button.
In the Edit Schedule window, select a Schedule Line Item and click Edit.
Go to the Advanced tab.
Locate the Self-Check-In field.
Select the Device Setting Profiles to assign.
Click OK, then Save (top-right) your schedule to confirm your changes.
Once assigned, the Device Setting Profiles can be used to set up a physical device that handles check-ins for this schedule line item (e.g. a session or activity).
šNOTE: You can assign multiple Device Setting Profiles to a single Schedule Line Item if needed.