Selling additional products and services to your event registrants is a great way for your event to create additional revenue streams. In addition to charging a registration fee, you can now sell other merchandise and/or services as part of the registration process. Whether you want to include some optional extras such as parking permit, branded clothing or some form of upgrade to the regular registration fee, the Products feature is what you're looking for!
Creating a Product
Once a product is created, you can add it to as many forms as you like. Products are defined and tracked globally across all registration forms.
Go to the Products tab
Optimize registrant experience by customizing your Product Step Name, Title, and providing clear Instructions.
Click on +Add Product" button, if there are no products or click + Add to add new products. You can also Copy a product to quickly create a similar product.
Setup your product details using the Add new product screen:
Product Name: - a short name to briefly describe your product. This will identify this product in the Budget.
Description - provide a helpful product description that will be shown during the registration process. Be specific about what is included and any limitations.
Price - enter the total price, including any applicable taxes. Note: Service Charges for Online Credit card processing will be added to the transaction at the time of checkout. It is not necessary to include them here.
Product Image - adding a product image of your item will greatly increase your sales and will show the buyer what they are purchasing.
Image Zoom - click on this box if you want to enable your buyers to zoom in on your products. Image will pop out a zoom view when a buyer hovers over your product image on the Products page.
Total Available Qty - enter the total quantity that you have available to sell. The quantity you enter here is tracked globally and is shared by any Registration form that includes this Product. Once all quantity of the Product is sold the quantity will show "SOLD OUT". Note: The Total Available Qty can be updated later if additional items become available.
Min / Max Qty - these two fields provide the minimum or maximum quantity that a registrant can select during the registration process.
If both Min Qty and Max Qty are set to 1 then a checkbox will be shown.
If Max Qty is 25 or less, the selection is made using a drop-down list.
If Max Qty is greater than 25 then the desired amount will need to be keyed in at the time of registration.
Default Qty - the default quantity that will be initially shown to the registrant. Enter 0, or a value between the Min Qty and Max Qty if defined.
Required - if checked, then the registrant must select a qty greater than zero.
NOTE: Regardless of the settings for Min Qty it is not possible to sell more product than that Total Available Qty. If the Total Available Qty is less than the Min Qty at the time a registration form is filled out, a "SOLD OUT" message will be presented to the registrant. For a Required product, if there is insufficient quantity remaining, and a Min Qty cannot be satisfied, it will not be possible to complete the registration process.
Product Variants
If the product you wish to sell varies by color, material, size, or type, you can define Product Variants for your product. For example, selling T-shirts of varying sizes (XS, S, M, L, XL).
You can learn more here.
IMPORTANT: Fulfillment of products or services sold by your event through the ClearEvent platform is not the responsibility of ClearEvent. Events are entirely responsible for fulfilling all products or services purchased by their registrants at their own expense.
To learn how you can track your sales of products, click here.