Special Access Fees allow you to offer different pricing without having to setup separate private registration forms. When you create a Special Access Fee, a private link is created that you can then share only with those registrants that you are offering the special price.
Imagine a scenario where you've set up a form with your standard online fee price that you intend the majority of your registrants should pay. However, you may have some special cases where you would like to offer a discounted fee to certain registrants (e.g. Sponsors, VIPs, etc...), or perhaps you want to allow only certain registrants to pay by Check. In these scenarios, creating a hidden Special Access Fee may be helpful.
If you want every registrant to be able to choose between paying online or paying by check, you don't need a Special Access Fee: simply check the Offline (Manual) Payment Mode on your existing fee and registrants will choose how to pay at checkout. See Accept Multiple Payment Modes on One Fee. Use a hidden Special Access Fee when you want to offer an offline payment option only to selected registrants, or at a different price.
If you wish to simply offer a discount to certain registrants, you may wish to consider creating a Promo Code instead of a Special Access Fee.
Read on to learn how to create a Special Access Fee.
Create A Special Access Fee
To create a Special Access Fee:
Go to the Event Manager App > Registration section > Forms tab > select the form you wish to add a Special Access Fee to, and click the Edit (pencil) button.
In the Form Designer, select the Fees tab.
Click the +Add button to add a new fee to your form, or copy an existing fee.
In the Payment tab, check the desired Payment Modes. To enable payment by check, or cash, etc., check the Offline (Manual) payment mode and enter your Payment Instructions on the Offline (Manual) Settings tab.
Select the Advanced tab and check the Allow Special Access check box. The Special Access Link field will become visible.
Once you have added one or more Special Access fees, you will see them in the list of Fees tagged as "Special Access" (green tag):
Share A Special Access Fee
After enabling the Allow Special Access checkbox, the Special Access Link field will be displayed. Copy the link found in the Special Access Link field and share it with only those registrants that you want to offer the special pricing. You can email the link to any registrant you wish.
⚠️IMPORTANT: Anyone who has the Special Access Link can use the special pricing to register for your event, so keep this in mind when deciding who to share the Special Access Link with.
Claiming A Special Access Fee
Only when the Special Access Link is used to open the registration form, will the Special Access Fee be shown in the list of fees.
Special Access Fees are easily identifiable on a registration form by the green "Special Access" tag. Once selected, the registration process is just like any other registration, except for the special pricing.
Disable a Special Access Fee
To stop using a special access fee, open the form containing the fee and edit the desired Special Access Fee. In the Fee Editor, simply uncheck the Allow Special Access checkbox.
Form Limits on Special Access
All form display rules and/or form capacity limitations are enforced when the form is accessed using the Special Access Link. In other words, the Special Access Link is intended only as access to special pricing. Special Access Fees won't allow access if the form is not published, open or registration capacities are met.
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