Why Import Jobs?
The Jobs Import feature helps you efficiently manage your event by bulk-loading job data, saving you significant manual entry time. Easily prepare and upload your job list, and immediately start assigning volunteers, staff, or participants to roles such as registration, setup, crowd control, and more.
How to Import Jobs
Follow these steps to import your jobs into ClearEvent:
Navigate to the Jobs Section:
Go to Event Manager App > Jobs section > Jobs tab.
Begin Import:
If no jobs are currently listed, click the Import Now button.
If jobs are already listed, click the Import button located in the upper-right corner.
Select Registrant Type:
Choose the relevant Registrant Type from the dropdown menu.
Click OK to proceed.
Download the Template:
Click Get the Template to download a .CSV (Excel-compatible) file formatted specifically for importing jobs into ClearEvent.
Important: Do not alter or remove any column headers in the template. ClearEvent requires these exact headings for a successful import.
Fill Out the CSV Template:
Add your job details to the template. One job per row.
It's normal if you don't have every detail for each job. Fill out what you have available.
Save Your CSV File:
Save the file, ensuring it retains the .CSV file extension.
Upload Your CSV File:
Click Select .CSV file, browse to find your prepared CSV, and select it.
Click Done to begin the import.
Your jobs will be imported automatically. When the import is successful, you'll see a green 100% indicator displaying the name of your uploaded file.
Troubleshooting Import Errors
If there are issues with the imported data, ClearEvent will display error details. Correct these issues directly in your CSV file and retry the import.
Common issues include:
Incorrect date formatting (dates should be formatted as YYYY-MM-DD)
Modified or missing column headers
Refer to date formatting guidelines here for additional help.
What's Next?
Now that your jobs are imported, you're ready to assign volunteers, staff, and other participants to these roles.
Still have questions? Chat with us!