So, you have your registration forms created and published and you're ready to go! Next, you'll need to direct people towards your registration forms to sign up for your event. 

This article explains the various approaches to promote your forms so that registrants can actually find your forms and register for your event. Simply creating and publishing a form in isolation alone won't be enough to encourage registrants to sign up. 

You'll need to tell people how to register and where they can find your form.

Sharing Public Forms

By default, forms you create and publish in ClearEvent will be available to anyone and will be listed on the Event Portal under the Register page.  You'll need to tell your registrants where they can find these forms. 

When sending instructions to your registrants, you'll need to include a link the registrant can use to find and load the form. Click here to learn more about ways you can promote your forms and share the form links with your registrants.

To share public forms, you have a few options:

OPTION 1: Use the provided Share Link for a form

Each form has its own unique Share Link that registrants can use to directly access the registration form. The Share Link should be used when you want registrants to go straight to the registration form. 

To obtain the Share Link:

  1. Open the Event Manager  App > Forms section > edit a form.
  2. Select the Publish tab.
  3. Copy the Share Link field. You can then paste the Share Link into emails, tweets, Facebook posts, or your official event website (if you have one).

OPTION 2: Use the provided Share Code for a form

Each form has its own unique Share Code that you can use to embed a link to the registration form on a website. Typically, you would copy & paste the Share Code into one or more pages on your official event website. When registrants visit your website and click on the link, they'll be taken to the registration form. 

To obtain the Share Link:

  1. Open the Event Manager  App > Forms section > edit a form.
  2. Select the Publish tab.
  3. Copy the Share Link field. You can then paste the Share Link into emails, tweets, Facebook posts, or your official event website (if you have one).

OPTION 2: Share a link to the Register page on the Event Portal

You might have published many registration forms for your event (e.g. a Vendor form, Volunteer form, Competitor form, or Sponsor form). In this case, you may wish for potential registrants to go the Register page on your Event Portal. 

The Register page lists all published registration forms that are open and accepting registrations. From here, registrants can choose the appropriate registration form and then register for your event:


You can obtain the Register page link by following these steps:

  1. Open the Event Manager App > Event Setup section > Settings tab.
  2. If the Event Portal is not open. Click the Open Event Portal button.
  3. Click the View Event Portal button.
  4. When the Event Portal loads, click the Register button.
  5. Copy the link from your browser's address bar. Paste the link into emails, tweets, Facebook posts, or your official event website (if you have one). It should look something like:
    "https://app.clearevent.com/eventPortal#event/{YourEventId}/register"

OPTION 3: Use the provided Share Code for a form

Each form has its own unique Share Code that you can use to embed a link to the registration form on a website. The Share Code is basically a snippet of HTML code and looks something like this:

<a title="Signup: Event Sponsor" target="Signup" href="https://app.clearevent.com/Account/RegisterForEvent?formId={YourEventId}">SIGNUP!</a>

Typically, you would copy & paste the Share Code into one or more pages on your official event website. When registrants visit your website and click on the link, they'll be taken to the registration form.

Sharing Private Forms

Private forms are excluded from being displayed on the Register page on the Event Portal. To learn more about creating private forms click here.

By default, private forms prevent the ability for a registrant to promote that they registered for your event by disabling the social sharing buttons presented at the end of the registration process.

To share a private form, you must send the Share Link to the registrants you want to sign up.

To obtain the Share Link:

  1. Open the Event Manager  App > Forms section > edit a form 
  2. Select the Publish tab.
  3. Copy the Share Link field. You can then privately send the Share Link to only the registrants you wish.

Shortening The Share Link

If you would like to share a simpler or shorter URL, we suggest that you use a free URL shortening service like https://bitly.com or https://tinyurl.com

To shorten a Share Link:

  1. Open the Event Manager  App > Forms section > edit a form 
  2. Select the Publish tab.
  3. Copy the Share Link field. 
  4. Go to https://bitly.com or https://tinyurl.com and paste the URL when prompted.
  5. Copy the shortened link and share this link instead of the Share Link.

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